Observed AI orders
$490.94Purchase history · not downloaded invoices or settlement.
Published evidence snapshot: . Source observations retain their dates.
WEDNESDAY, SEPTEMBER 23, 2026
What it costs to build this.
Purchase evidence, planning assumptions and unresolved costs — in one public record.
Evidence through Arizona · source observations keep their own times
$9.06 conditional AI headroom.
$490.94 observed shared AI order basis against a $500.00 AI-only ceiling. Assumes the observed AI amounts repeat; additional AI costs reduce this headroom. The separate whole-stack forecast is $504.12, including other services; it is not an AI budget breach. This comparison is not cash remaining or actual company spending. Reconcile invoices and company allocation before a spending decision.
Earlier paid confirmations
$38.47Original periods, including $10.91 prepaid funding; not monthly burn.
Company cash / actual expense
UnreconciledPrivate planning is available; verified cash and actual company expense remain unreconciled. Do not add unlike amounts or treat the ceiling as money deposited.
Accountable: · Next reconciliation target: 2026-09-25.
Read this forecast’s dated basisWHAT CLOSES THE GAPS
The CFO’s next work.
Recorded assignments and targets, not completed reviews or purchase authority.
Reconcile the recurring bills
Apple purchase history now supports the two gross order totals. Obtain itemized invoices and reconcile refunds, service periods and settlement. Refresh Render accrual and retain its final invoice when issued.
Current follow-through: Hosting accrual refreshed September 23; API itemized funding invoice reviewed. The original assignment above is retained. Apple itemized invoices, settlement and renewal reconciliation remain open.
CFO reconciliation scope and next review Finance review — receipts, forecast and exact gaps Apple AI subscription orders — dated purchase-history observationDecide the company share
Propose an evidence-based allocation rule covering company and noncompany usage over matching service periods. Observed shared-account orders do not establish PHX Good expense; Founder adoption and supporting records remain required.
CFO reconciliation scope and next reviewConnect compute to cost
Keep provider allowance snapshots separate from actual metered usage. Attribute work only when reliable run evidence exists; reconcile prepaid funding against consumption.
CFO reconciliation scope and next reviewComplete the financial picture
Opening company cash, receipts coverage, revenue and recurring burn are not yet reconciled. Runway and cost per useful outcome remain unknown.
CFO reconciliation scope and next reviewSee recorded targets in Calendar · Read the invoice-coverage measure
FINANCIAL RECORD
Human oversight and spending decisions stay with the founder.
Record as of Sep 23, 2026Next review Sep 25, 2026
2 Apple orders observed September 23; itemized invoices not downloaded. Separately: $38.47 in 4 earlier paid confirmations, including prepaid funding.
Shared account evidence · company allocation unknown. Orders, paid confirmations and forecast are not additive.Observed gross AI orders plus unchanged planning assumptions for other services; future renewals and extras remain unverified.
Estimate · not actual September spendingRender hosting/storage observed September 23 at 19:55 Arizona; projected September $3.34. Accrual, not paid invoice. Earlier readings remain historical.
Unpaid usage observation · retains its original dateKEEPING THE SERVICE DEPENDABLE
What keeps the work going.
A cost forecast helps us plan. Verified cash and dated payments are needed to establish company runway.
No reconciled company opening balance is retained.
Payment timing, available cash and company allocation remain unresolved.
$16.80 per 30-day planning day. An expense proxy, not a daily bank debit or verified company burn.
- 01 · Opening cashReconcile what is available
- 02 · ReceiptsAdd money when expected
- 03 · PaymentsSubtract each payment once
- 04 · Closing cashCarry the balance forward
Map the next 13 weeks
Enter receipts and payments on their expected dates, then review weekly. A week-end balance can hide a shortfall earlier in the week; check the dates of mandatory payments.
Keep the costs distinct
Fixed subscriptions do not get cheaper when fewer tokens are used. Prepaid funding and its later consumption are separate stages. Annual renewals belong on their payment date, once.
Review before committing
Compare actual cash movements with the previous forecast. Identify the earliest shortfall and a concrete cost or funding decision. Possible revenue and provider credits are not cash received.
Public evidence basis: Sep 23, 2026. The calculation method does not establish an adopted reserve policy or a funded scenario. Marcus prepares the financial analysis; Grace reconciles the evidence; Maya reviews company claims.
About $16.80/day
Shared platform planning estimate · not a charge or daily burn.
Basis dated Sep 23, 2026. Actual total company expense: Unknown.
Estimate basis & exclusions
Observed gross Apple orders normalized over 30 days, X and hosting over 30 days, disk hourly and domain/email over 365 days. Formula: (490.94 + 4 + 7) / 30 + 0.0003 × 24 + 23.56 / 365. Other service assumptions unchanged; this is not company-use allocation or a settled daily charge.
Unrounded provision: 16.803081278538812 USD/day. The headline rounds this planning estimate to the nearest ten cents.
- Future renewal changes, invoice adjustments and refunds
- Founder direction, review and rework labor
- Unidentified additional tool/hosting charges
- Hardware, internet and electricity
- Exact Arizona-day metered API expense
426 retained usage receipts
- Input tokens, including cache
- 588,643,129
- Output tokens
- 1,278,835
- Actual billed cost for these receipts
- Not measured
Latest receipt cutoff: Sep 23, 2026, 7:56 PM Arizona. These intervals do not establish daily company usage.
Coverage & token accounting
Partial metadata from five attested company execution scopes, including narrowly attested turns in mixed-use tasks. Different source intervals have different cutoffs. Other tasks/providers, complete voice usage and unmetered fees remain outside capture. Actual per-role charges and subscription allocation unknown. Counter spans are not active work time.
Recorded intervals span Sep 18, 2026, 7:43 PM to Sep 23, 2026, 7:56 PM Arizona, with gaps.
Cached input: 570,645,120; cache writes: 0. Both are included in input, never added again. Provider allowance percentages and API price equivalents are not billed cost.
An open reconciliation
Four retained paid confirmations total $38.47 across their original periods. Two Apple purchase-history order observations total $490.94. No downloaded Apple invoices, itemized tax, bank settlement, refund reconciliation or company allocation is established. Missing evidence is not zero spending. Reviewed September 23. Apple purchase-history orders are now retained separately from the four earlier paid confirmations. Full September spending and company share remain unresolved.
Read the basis: CFO reconciliation scope and next review Read the basis: Founder direction: a clearer financial record Read the basis: Finance review — receipts, forecast and exact gaps Read the basis: Apple AI subscription orders — dated purchase-history observation Read the basis: Monthly forecast corrected after Apple purchase-history review
What the latest billing screens establish.
Hosting accrued: $1.68; projected September $3.34. This is an accrual for the PHX Good service, not a paid September invoice. Earlier dated observations below remain unchanged.
API invoice-index evidence: the provider marks $10.91 Paid. The itemized invoice was read at 2026-09-23T19:58:42.555212-07:00: $10 prepaid credit plus 91¢ Arizona tax equals the already recorded $10.91 payment. One of the seven known cost lines now has an inspected itemized invoice. This is corroboration, not a second charge. Payment date September 17 and index creation September 16 at 20:02 remain separate source dates; timezone equivalence is not established. No recurring service period was shown; bank settlement is unverified. Earlier dated coverage counts remain historical.
Variable API cost: An itemized provider-paid invoice corroborates the previously recorded prepaid funding: $10.00 credit plus $0.91 Arizona sales tax equals $10.91 paid. Do not count it as a new charge or add funding to consumption. Credit and payment configuration were inspected and are retained privately. Variable API charges are not bounded by the current forecast; the management AI ceiling is not an enforced provider limit. No payment setting was changed during that earlier billing review.
Later verified control · 2026-09-23T20:21:31.634834-07:00: Automatic API reload disabled; saved state verified after reload. API requests stop when prepaid credit reaches zero. Existing usage still consumes prepaid credit. Manual funding and later setting changes remain possible; this does not establish a monthly all-AI spending cap.
Itemized invoice access still requires user sign-in. Invoice reconciliation remains open. Evidence note: September 23 API automatic-reload control verification
Limited API usage and remaining invoice gaps
One inspected project, all its API keys, provider Last 7 days window displayed Sep 17-Sep 24; timezone unverified. Not all-project usage or an exact Arizona-day total.: 1¢ rounded provider spend, 41969 tokens and 32 requests. Company attribution is not verified. These provider readings are not added to per-role counter receipts or treated as the cost of a company conversation.
Bounded email, Drive metadata and local-file searches did not locate itemized Apple invoices. This is not proof that none exist. Further account review remains open.
What the company pays for.
The all-stack forecast is not over the AI-only ceiling. Headroom assumes observed AI order totals repeat; any additional AI costs reduce it. This corrects the earlier whole-stack/AI-ceiling comparison; historical records keep their original wording.
- Company web address phxgood.org · 100% company purpose
management-purpose classification from retained dedicated-service identity. This is purpose classification, not newly verified invoice or bank settlement. First-year phxgood.org registration. Includes ICANN and first-year privacy; not a renewal quote.
Evidence note: Domain registration receipt, reviewed September 21 - Company domain email service · 100% company purpose
management-purpose classification from retained dedicated-service identity. This is purpose classification, not newly verified invoice or bank settlement. Initial one-year Private Email Launch purchase; not a renewal quote.
Evidence note: Company email receipt, reviewed September 21 - One hosting/storage service for the PHX Good public and Operations sites · 100% company purpose
management-purpose classification from retained dedicated-service identity. This is purpose classification, not newly verified invoice or bank settlement. September 22 billing observation: $1.44 accrued; $3.34 projected for September. One service hosts both sites. Neither figure is a paid invoice or a refreshed September 23 reading.
Evidence note: Hosting configuration known, invoice still needed Evidence note: Finance review — receipts, forecast and exact gaps
No equal-personality allocation. Attribute directly tagged company work where evidence supports it; retain personal and unclassified residual. Token shares are workload proxies, not actual fixed-subscription charges. API funding is prepaid, not demonstrated consumption.
Full shared renewal amounts remain in the financing scenario if Founder funds their continuation; allocating less expense does not reduce vendor cash obligations.
PLANNING, NOT SPENDING
The monthly envelope.
$490.94Observed shared AI order basisPlanning estimate · company share unresolved
$500AI-only monthly planning ceilingThrough Dec 31, 2026
$9.06 conditional AI headroom if observed AI charges repeat. Additional AI costs reduce this amount. This is not actual budget remaining or available cash.
Whole-stack monthly forecast: $504.12, including other services. The $500 ceiling applies only to AI tools; the whole-stack forecast is a different scope, not an AI budget breach. Neither amount is available cash. Forecast: 490.94 + 4 + 7 + (0.0003 × 24 × 30) + (23.56 / 12). Full spending, renewal prices and shared company allocation remain unresolved.
Evidence note: Compute account-setting check Evidence note: Founder directions · board book amendment Evidence note: Apple AI subscription orders — dated purchase-history observation Evidence note: Monthly forecast corrected after Apple purchase-history review Evidence note: Current finance scope and dedicated-service purpose correction
Earlier planning assumptions
Sep 19, 2026: $400 AI basis. Earlier pre-tax plan-setting baseline; retained without revision. Evidence note: Compute account-setting check
Sep 23, 2026: $400 AI basis, $413.18 known-stack forecast. Earlier known-stack forecast before Apple purchase-history evidence; superseded by the dated correction. Evidence note: Finance review — receipts, forecast and exact gaps
DATED EVIDENCE
Receipts, over time.
Purchase confirmations and prepaid funding are separate observations.
Purchases $23.56Funding $10.91
Purchases $4
Purchase receiptsPrepaid funding
Only dates with retained paid receipts appear. A gap is not a zero-spend day. Prepaid credit is funding, not evidence of compute consumed.
THE PUBLIC LEDGER
Follow the receipt.
Public notes retain the amount, date, purpose and verification limits. Original invoices and account details stay private.
6 evidence rows shown
No matching records. Choose All to restore the retained inventory.
| Date / vendor | What it covers | Account amount / evidence | Company allocation | Evidence |
|---|---|---|---|---|
| X · Premium | X Premium receipt for September20–October20Purchase receipt | $4Paid confirmation retained | Company share not yet assignedShared account; company-use basis still needed | Read note: X Premium receipt, reviewed September 21 |
| Namecheap · domain | Initial one-year company domain registrationPurchase receipt | $8.68Paid confirmation retained | Company share not yet assignedDedicated company purpose classified; monetary reconciliation remains open | Read note: Domain registration receipt, reviewed September 21 |
| Namecheap · email | Initial one-year company email purchasePurchase receipt | $14.88Paid confirmation retained | Company share not yet assignedDedicated company purpose classified; monetary reconciliation remains open | Read note: Company email receipt, reviewed September 21 |
| OpenAI · API funding | Prepaid API funding; consumption not establishedPrepaid funding · consumption unmeasured | $10.91Paid confirmation retained | Company share not yet assignedShared account; company-use basis still needed | Read note: Prepaid API funding notice, reviewed September 21 |
| Claude · Max20x | Claude Max 20x Monthly — Apple purchase-history orderPurchase-history observationSigned-in purchase history; no downloaded invoice or settlement check. Displayed item price $249.99; gross order total recorded above. Renewal displayed 2026-10-14. Difference is not classified as tax; refunds and company share remain unresolved. | $272.74Purchase-history order · no invoice downloaded | Company share not yet assignedShared account; company-use basis still needed | Read note: Apple AI subscription orders — dated purchase-history observation |
| ChatGPT · Pro | ChatGPT Pro 20x — Apple purchase-history orderPurchase-history observationSigned-in purchase history; no downloaded invoice or settlement check. Displayed item price $200.00; gross order total recorded above. Renewal displayed 2026-10-09. Difference is not classified as tax; refunds and company share remain unresolved. | $218.20Purchase-history order · no invoice downloaded | Company share not yet assignedShared account; company-use basis still needed | Read note: Apple AI subscription orders — dated purchase-history observation |
THE COST INVENTORY
Every vendor has a place.
Recurring services, one-time purchases and missing evidence stay visible. A retained receipt does not establish every renewal or the company allocation.
7 vendors shown
No matching records. Choose All to restore the retained inventory.
Namecheap · domain
Domain
$8.681 retained payment evidence item
First-year phxgood.org registration. Includes ICANN and first-year privacy; not a renewal quote.
Merchant notice reviewed
Namecheap · email
$14.881 retained payment evidence item
Initial one-year Private Email Launch purchase; not a renewal quote.
Merchant notice reviewed
OpenAI · API funding
Prepaid credits
$10.911 retained payment evidence item
Historical prepaid funding is corroborated by the latest provider evidence above. Credit and payment configuration were inspected and are retained privately. Scoped usage does not establish company consumption.
Funding notice reviewed
X · Premium
Audience development
$41 retained payment evidence item
Shared account. Receipt covers September20–October20 with discount and tax; future renewal unverified.
Receipt reviewed
ChatGPT · Pro
Shared subscription
$218.201 observed purchase-history order
ChatGPT Pro 20x gross order observed 2026-09-09; next renewal displayed 2026-10-09. One item in the order. Account-wide amount, not company-only expense or a guaranteed renewal price.
Purchase-history order observed; invoice still needed
Claude · Max20x
Shared subscription
$272.741 observed purchase-history order
Claude Max 20x Monthly gross order observed 2026-09-14; next renewal displayed 2026-10-14. One item in the order. Account-wide amount, not company-only expense or a guaranteed renewal price.
Purchase-history order observed; invoice still needed
Render · hosting & storage
Hosting
UnknownReceipt amount not established
September 22 billing observation: $1.44 accrued; $3.34 projected for September. One service hosts both sites. Neither figure is a paid invoice or a refreshed September 23 reading.
Dated accrual retained · invoice still needed
COMPUTE → COST
Three different things to measure.
Capacity observed
Provider account readings have dates and limits. A usage percentage is not a dollar charge or an individual role’s token count.
Money paid
Subscription invoices and API funding show what an account paid. Prepaid credit does not establish consumption.
Company share
An explicit allocation rule connects shared tools to company work. Role-level cost stays unknown until attribution exists.
Transparent about the business. Careful with personal information. This record publishes reviewed company context, not private balances, payment details or unreviewed conversation transcripts.